Download HWS_Admissions_Documents_2012-13.pdf

Application Road Map

Follow these simple steps to complete the Admissions process

Explore our website

Please read the contents of our website to learn about our school community and programs.

Download Information Packet

Download our HWS Information Packet for detailed information. This .PDF packet contains an Application for Admission, Admissions information, Tuition Assistance information, Frequently Asked Questions and an HWS Curriculum Overview.

Contact Us

Complete an Online Inquiry Form to request information about our school, classes, teachers and community. This will also allow us to keep you informed about upcoming events and important deadlines.

Complete Request for Information

Attend Tour or Open House

Attend a School Tour and/or Open House (adults only please). Please see our calendar for available dates and contact our office for further details.

See Calendar

Submit an Application

Download an Application for Admission at the top of this page. Complete and submit it with the following items:

- current photo of the applicant

- copy of birth certificate

- school reports from all prior years of schooling

- letters of recommendation

- application fee

The applicant should be age appropriate for the grade to which they are applying.

Child's Age by June 1, 2012	Class
Birth-3	Parent+Child
2*	Preschool
4	Kindergarten
6	1st Grade
7	2nd Grade
8	3rd Grade
9	4th Grade
10	5th Grade
11	6th Grade
12	7th Grade
13	8th Grade

*Children may join preschool during the year once they have turned 2 years old.

Applications for Fall consideration should be submitted by March 1, 2012. Subsequent applicants will be considered and processed only as space allows. We will notify you of class availability when we receive your child’s application. Partially completed applications will not be considered.

The class teacher will review the application and supporting documents to determine if/when an interview is appropriate.

Interview

Our Enrollment Coordinator will arrange an interview between your family and the class teacher at the appropriate time. Assessment interviews for Fall consideration are conducted January through March. Additional assessment interviews are conducted throughout the year as necessary.

Class Visit

A class visit is sometimes requested by the teacher. The Enrollment Coordinator will arrange the class visit.

Decision

Our Enrollment Coordinator will notify your family of the interview result and, if applicable, provide enrollment materials.

When an acceptance is made, enrollment materials are included with your letter. You will then have two weeks in which to make a decision and submit the required fees, forms and health requirements to enroll your child.

If it is determined during the interview that your child/family would not be a good fit for our school and/or vice versa, you will receive our regrets via the mail. Should our regrets be because we have filled all available spots in the class, we will hold the application in our applicant pool (we do not use a wait list) and contact you in the event that a space opens to arrange another visit.

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Tuition and Fees

Haleakala Waldorf School Tuition Rates 2012-13

Grade	Schedule	Tuition	TRP
Parent-Child	1-2 days	TBA	N/A
Preschool	2 days 8:15 to 12:30	$6,080	$182.40
Preschool	2 days 8:15 to 2:30	$6,750	$202.50
Preschool	3 days 8:15 to 12:30	$7,730	$231.90
Preschool	3 days 8:15 to 2:30	$8,500	$255.00
Preschool	5 days 8:15 to 12:30	$10,200	$306.00
Preschool	5 days 8:15 to 2:30	$11,330	$339.90
Kindergarten	5 days 8:15 to 12:30	$10,200	$306.00
Kindergarten	5 days 8:15 to 2:30	$11,330	$339.90
Grades 1-8	5 days 8:15 to 2:30/2:45	$12,030	$360.90

The Tuition Refund Plan (TRP) is not required for Plan 1 payments in full recieved by 8/1, with the execption of preschool students enrolling for their first year at HWS. All Plan 2, Plan 3 and first year preschool students must purchase the TRP Insurance. Download the HWS Information Packet at the top of this section for details.

Mid-Year Enrollment

Tuition will be pro-rated for students entering HWS 30 days after the first day of school. A $300 non-refundable administraitive fee will also apply.

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Tuition Assistance

We are committed to helping families afford this choice.

Although HWS expects families, or extended families, to take primary responsibility for the cost of their children’s education, we recognize that financing an independent school education may be a challenge for some families. We are committed to helping families afford this choice. HWS has a limited amount of financial assistance which is granted on the basis of need. Although the number of families with demonstrated need ordinarily exceeds our limited budget, we attempt to help as many families as possible.

Tuition Assistance Applications for new students starting Fall 2012-13 are due March 1st, 2012 for first-round consideration.

Please call (808) 878-2511 to request an application or apply online through SSS at sss.nais.org/parents or click logo below.

ELIGIBILITY:

To be eligible for Tuition Assitance, families must meet the following requirements:

• Families must demonstrate financial need by completing the application procedures described below and have students enrolled at Haleakala Waldorf School (HWS).

• HWS accounts must be in good-standing (tuition, after school care, lunches, library fees, etc.).

• Age of the student is five (5) or older. See page 2 for details and resources.

PROCEDURE:

Complete the following steps by March 1, 2012:

1. Complete the Parent Financial Statement (PFS)

Go to the School and Student Services (SSS) web site: www.sss.nais.org/parents
Follow the links to apply and be sure to enter the HWS school code: 3645

2. Pay the SSS processing fee

Payment can be submitted with your PFS online or include a check or money order payable to SSS by mail.

3. Submit supporting documents to SSS

The following documents are required with each application and for each parent/guardian:

• 2011 Federal Income Tax Return including schedules and forms

• 2011 W2(s)

• 2011 Business Income Tax Return and SSS Business/Farm Statement

(If you are self-employed, complete and submit the SSS Business/Farm Statement)

• 2011 Form 4506 T (signed and undated)

Online:

Upload the supporting documents using the "Managing Required Documents" tab on the SSS web site. Your documents will need to be in electronic format or scanned to use this option. Application and tax documents are to be submitted directly to SSS for processing. Please do not submit to HWS. www.sss.nais.org/parents

By Mail:

Print the SSS Cover Sheet from your online PFS and mail with required supporting documents to:

SSS by NAIS PO Box 449 Randolph, MA 02368-0449

Important note:

If parents are separated or divorced, each parent must complete all of the steps above.

If you have questions or need assistance completing your PFS or submitting your documents to SSS, contact the Customer Service Center for Parents: 800-344-8328 (Mon-Fri: 9 am - 8 pm. Sat: 9 am - 4 pm) or sss@nais.org.

SSS Website for Families: www.sss.nais.org/parents

COMMUNICATION:

• Questions regarding the Tuition Assistance procedures or status of an award are directed to our HWS Finance Director 808.878.2511, extension 12.

• Parents are encouraged to communicate with the Tuition Assistance Committee c/o the Finance Director should the family no longer experience as great a need as they did at the time of TA application. In this way, funds may be available and awarded to families with greater need.

• Refer to the Enrollment and Tuition Assistance 2012-13 Calendar for important due dates.

POLICY STATEMENT:

• We are committed to helping families afford their choice of Haleakala Waldorf School (HWS) education.

• Tuition Assistance (TA) funds are limited and vary year to year based on the available funds, the demonstrated need of the applying families, the overall need of all applicants, and the date of submission of the TA application.

• TA applications received after March 1, 2012 are ineligible for maximum awards, regardless of need. TA applications will receive consideration only after receipt of all TA application documents. See Procedure section for details.

• Tuition is the primary responsibility of families and extended families of our students. Families with the good fortune of funding from grandparents, non-custodial parents, or friends willing to assist with funding tuition, should not apply for TA to ensure that students without such resources have access to our limited tuition assistance funds.

• Tuition assistance is awarded to families by Haleakala Waldorf School. SSS/NAIS provides a confidential data analysis service to the HWS Tuition Assistance Committee and is not a funding agency.

• An appeal for additional TA may be made in writing and should include clarifying statements, a description of additional funds needed, and supporting documents to evidence further need. TA appeals should be addressed to the Tuition Assistance Committee and submitted to the HWS Finance Director.

• Students who are under five years of age, as of December 31, 2011, are ineligible for TA through HWS due to assistance programs via the State of Hawaii, Department of Human Services (DHS), the County of Maui and as a benefit through some employers and colleges. The DHS agencies are Arbor Child Care Connections and Preschool Open Doors Program (POD). Based on eligibility, other options are AluLike Native Hawaiian Child Care Assistance Project and Pauahi Keiki Scholars Program. For additional information, open enrollment period, and telephone numbers of funding agencies, go to: PATCH for Families: www.patchhawaii.org/families/paying/preschool or call PATCH at 1-800-746-5620.

SSS School Code for Haleakala Waldorf School: 3645

Please note the following:

Late applicants are ineligible for maximum awards, regardless of need.
Financial aid decisions are made independently of the admissions process.
Award amounts may vary from year to year, depending on the total aid available, the overall need of all applicants, and the date of submission of the application.
Only forms that have been thoroughly completed will be processed.

Students who are fortunate enough to have grandparents, non-custodial parents, or friends willing to pay their tuition should not apply for tuition assistance in order to ensure that students without such resources have access to our limited tuition assistance funds.

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Enrollment Procedures

Once the Admissions process is complete...

Upon acceptance, your family will receive an enrollment packet containing all the necessary forms and information required to enroll your child(ren). Before your child’s first day of school, the following requirements must be met.

All required enrollment forms must be completed and submitted to the office by the deadlines listed in the acceptance letter.

Completed Health Record (DOE Form 14), indicating a current physical examination and all immunizations required by the state of Hawaii have been met or a signed statement from child’s doctor that the child is in the process of completing them.

Proof of a negative (Mantoux) TB test, recorded in millimeters, within one year of entrance into school in the state of Hawaii. No child will be admitted to school without such proof.

Tuition deposit and TRP (tuition refund plan) payments have been made

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Special Learning Needs

Should you require it, we will be happy to assist you in finding the right educational setting for your child.

While the curriculum offered at HWS embraces many learning modalities and styles, it is not intended to accommodate children who have special learning needs. Although the substance, cultural content, creative underpinning and social health of the classroom may provide positive experiences for some children with special needs, in the final analysis, HWS has neither the services, nor trained personnel required to meet the needs of the child with special learning needs.

We hope the following resources will be helpful to you:

Hawaii DOE

Horizons Academy

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